Skip to main content

Search

Welcome to our Support

Auto-Allocate Receipts on BankFeed for Customers

Shinjinee Sarkar
  • Updated

This option allows you to automatically allocate customer invoices by importing receipts in bank feeds. Depending on the settings and the allocation amount available, you can allocate multiple or selected invoices.

Prerequisites/Assumptions

  • Unallocated customer invoices are available.
  • You have downloaded the appropriate bank feeds to your local disk.

Allocate Multiple Invoices

    1. From the AUTO ALLOCATE RECEIPTS ON BANK FEED FOR CUSTOMERS list, select All and click Save to save the settings.
    2. Load bank feeds. Remember to set receipts and the appropriate customer in the loaded bank feed.

To view the steps to load bank feeds, click here.

    1. Import bank feeds.

To view the steps to import bank feeds, click here.

  1. On the left panel, click Sales > Invoices & Credit Notes and on the Sales Invoices page, verify the customer invoices are already allocated.

 

Allocate Selected Customer Invoices

This setting allows you to allocate selected customer invoices by importing bank feeds.

    1. From the AUTO ALLOCATE RECEIPTS ON BANK FEED FOR CUSTOMERS list, select Individual and then click Save to save the setting.
    2. On the left panel, click Sales > Customers.
    3. The Customers page appears. Open at least two customer records.
    4. The Edit Customer page appears. Click the Invoice Settings tab and tick Auto-allocate payments in Bank Feeds. This setting allows BrightBooks to automatically allocate this customer invoice.
    5. To not automatically allocate invoices for a customer, leave the Auto-allocate payments in the Bank Feeds option unticked.
    6. To save the updated customer settings, click Save.
    7. Load bank feeds. Remember to set receipts and the appropriate customers in the loaded bank feed. To view the steps to load bank feeds, click here.
    8. Import bank feeds. To view the steps to import bank feeds, click here.
    9. On the left panel, click Sales > Invoices & Credit Notes and on the Sales Invoices page, verify the following:
      • For customers with the Auto-allocate payments in Bank Feeds ticked, the invoices are allocated already.
      • For customers with the Auto-allocate payments in Bank Feeds unticked, the invoices are not allocated.