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Auto-Allocate Payments on Bank Feed for Suppliers

Shinjinee Sarkar
  • Updated

This option allows you to automatically allocate supplier invoices by importing receipts in bank feeds. Depending on the settings and the allocation amount available, you can allocate multiple or selected invoices.

Prerequisites/Assumptions

  • Unallocated supplier invoices are available.
  • You have downloaded appropriate bank feeds to your local disk.

 

Allocate Multiple Invoices

    1. From the AUTO ALLOCATE PAYMENTS ON BANK FEED FOR SUPPLIERS list, select All and click Save to save the settings.
    2. Load bank feeds. Remember to set receipts and the appropriate supplier in the loaded bank feed. To view steps to load bank feeds, click here.
    3. Import bank feeds. To view the steps to import bank feeds, click here.
    4. On the left panel, click Purchases > Invoices & Credit Notes and on the Purchase Invoices page, verify the supplier invoices are already allocated.

 

Allocate Selected Supplier Invoices

This settings allows you to allocate selected invoices by importing bank feeds.

    1. From the AUTO ALLOCATE RECEIPTS ON BANK FEED FOR SUPPLIERS list, select Individual and then click Save to save the setting.
    2. On the left panel, click Purchases > Suppliers.
    3. The Suppliers page appears. Open at least two supplier records.
    4. The Edit Supplier page appears. Click the Invoice Settings tab and tick Auto-allocate payments in Bank Feeds. This settings allows BrightBooks to automatically allocate this supplier invoice.
    5. To not automatically allocate invoices for a supplier, leave the Auto-allocate payments in Bank Feeds option unticked.
    6. To save the updated supplier settings, click Save.
    7. Load bank feeds. Remember to set receipts and the appropriate supplier in the loaded bank feed. To view steps to load bank feeds, click here.
    8. Import bank feeds. To view the steps to import bank feeds, click here.
    9. On the left panel, click Purchases > Invoices & Credit Notes and on the Purchase Invoices page, verify the following:
      • For suppliers with the Auto-allocate payments in Bank Feeds ticked, the invoices are allocated already.
      • For suppliers with the Auto-allocate payments in Bank Feeds unticked, the invoices are not allocated.