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Audit Trail

Shannon Brady
  • Updated

Audit Trail Report

The Audit Trail Report offers full insight into every financial activity in BrightBooks—tracking transactions, invoices, payments, and more, along with details on who posted, amended, or deleted them. Ideal for transparency, accuracy, and audit compliance.

 

What Does the Audit Trail Report Show?

Field Description
Transaction Type Sales, purchases, journal entries, invoices, receipts and payments logged.
Performed By Username of the individual who created, edited, or deleted the record.
Date & Time Exact timestamp of when each action was performed.
Amendments Records any edits made to the original entry.
Deletions Logs when an entry is removed and by whom.

 

How to Run the Audit Trail Report

  1. Log in to your BrightBooks account.

  2. Navigate to the Reports section.

  3. Under the General Ledger heading, click Audit Trail Report.

  4. Use the following filters to refine your report:

    • Date Range: Specify start/end dates.

    • Transaction Type: Choose from Invoices, Payments, Journals, etc.

  5. Click Run to generate the report.

 

Viewing and Exporting the Report

Once the report appears:

  • Review entries—each line lists action type, date, user, and any amendments or deletions.

  • Use Advanced Settings to:

    • Add or remove report columns.

    • Change sort order.

  • Export options include:

    • Print

    • Save as PDF

    • Save as Excel

    • Email report

 

Example Use Case

Suppose a supplier payment went missing:

  • You can trace:

    • When the invoice was entered.

    • Who posted the payment.

    • Any edits made to the payment.

    • Whether it was subsequently deleted.

This offers clarity and speeds resolution.

 

Permissions & Best Practices

  • Access to the Audit Trail Report is restricted to users with the appropriate permissions.

  • Regularly review the report as part of your internal control procedures.

  • Always check for unexpected edits or deletions to maintain data integrity.

 

At a Glance

  • Purpose: Track who did what, when, and how.

  • Location: Reports → General Ledger → Audit Trail.

  • Use Cases: Error checking, accountability, audit readiness.

  • Export Options: Print, PDF, Excel, Email.